Daily settlement (Z-reports)

Daily settlement (Z-reports)

Daily settlements from the Duell cash register are imported automatically into Telaris as accounting entries. A daily settlement (Z-report) is a consolidated accounting report for all transactions in a period. This guide explains how the import works and what happens in the event of discrepancies.

TABLE OF CONTENTS

• How daily settlements are imported
• Categorisation of entries
• When the settlement does not balance
• Entries with a missing account number

How daily settlements are imported

The import runs automatically every hour.

1. The system retrieves unexported daily settlements from Duell, per department
2. For each settlement, detailed accounting entries are retrieved
3. The system checks that the settlement balances (the sum of all entries is 0)
4. If the settlement balances, accounting entries are created in Telaris with account, amount, department and voucher number
5. The settlement is marked as exported in Duell

Categorisation of entries

The entries are categorised automatically based on type, for example goods sales, card sales, cash sales, gift cards, Vipps, Klarna, tips and cash discrepancies. Each type is linked to the correct account via the payment account setup in Telaris.

Guide: The accounts for payment types and for sales are set up during setup, see Step 6 «Account setup for daily settlement» in «Setting up the Duell integration».

When the settlement does not balance

If a settlement does not balance, no entries are created. A notification with details of the discrepancy is sent by email to the finance manager registered in Telaris, and the settlement remains unexported and is retried at the next run.
A settlement that does not balance halts the import of further Z-reports. Following up errors quickly is therefore important.

NOTE: The most common reason a settlement does not balance is missing accounting accounts on product classes. Check this first.

Entries with a missing account number

When a settlement balances but individual entries lack an account number (typically because the product class is missing an accounting account), the entry is created but is automatically placed in the trash can. These can be restored and corrected manually.

The most common reason is gaps in the chart of accounts on product classes. If a Z-report has been imported but entries are missing in the accounts, check the trash can (Settings > Trash can) for deleted entries that can be restored.